Sequim School District No. 323
“Inspire and Achieve”
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
September 8, 2015 – 6:00pm - Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/ PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Bev Horan called the Regular Board Meeting to order at 6:00pm with all Board Members and Student Board Representatives present. The Pledge of Allegiance was conducted.
Bev Horan, President Patsene Dashiell, District Office
Heather Jeffers, Vice-President Molly McAleer, Sequim Middle School Parent
John Bridge, Director Linsay Rapelje, Sequim Education Association
Walter Johnson, Director Charla Wright, Parent
Michael Howe, Director Jeni Clevenger, Helen Haller Paraeducator
Ben Hughes, Student Board Representative Robin Henrikson, Parent
Kailee Gumm, Student Board Representative Linda & Doug De Invernois, Community Member
Tony Cortani, Voc Advisory Committee
Gary Neal, Superintendent Heather Short
Marilyn Walsh, Secretary
APPROVAL OF MINUTES
Director Johnson moved to approve the minutes from the August 17, 2015 Regular Board Meeting and the August 24, 2015 Board Study Session, as presented. Director Bridge seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Johnson moved to approve the agenda as printed. Director Bridge seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Vice-President Jeffers and Director Bridge introduced new Junior Student Board Representative Kailee Gumm. The board welcomed her and thanked her for her service.
· The board welcomed back Senior Student Board Representative Ben Hughes and thanked him for continuing his service on the board.
· Student Board Representative Hughes reported on Sequim Middle School Back-to-School activities including the orientation and welcoming of incoming sixth graders, led by the “Where Everyone Belongs” (WEB) crew and a back-to-school assembly. LINK Crew at Sequim High School also sponsored orientation and welcoming activities for incoming freshmen and also enjoyed a back-to-school assembly for all. The first football game is Friday night followed by a Pep Dance.
BOARD COMMUNICATION AND OTHER ITEMS
· Vice-President Jeffers reported that she had received communication from a couple of parents, which she will forward to Superintendent Gary Neal.
· Director Johnson previously shared an article of interest with the board. A workshop to discuss that article was scheduled for September 28. Discussion followed. Director Bridge moved that the September 28 workshop be cancelled and the content of the workshop be moved to a report scheduled for the October 5, 2015 Regular Board Meeting. Director Johnson seconded. Discussion followed. Vote taken; motion carried.
· President Bev Horan reported that she and Director Bridge attended the New Teacher luncheon on August 20 and the presentation by State Superintendent Dorn on August 26. President Horan welcomed back district staff on behalf of the board at the District Kick-Off on August 27. Discussion followed.
· Superintendent Gary Neal shared with the board Policy 1220 – Board Officers and Duties of Board Members in regard to a question regarding the duties of individual board members. Discussion followed.
· President Horan commented on the large number of children and families participating in the Back-to-School fair on August 29. President Horan asked that a “thank you on behalf of the board” be sent to the organizers of the event. Discussion followed.
· President Horan passed out a draft document listing board protocols and asked for board input by Friday. Discussion followed.
· WSSDA will be sending an email with a key code, enabling board members to complete the online Board Self-Assessment. Information from that assessment will be compiled which will aid in setting board goals. Discussion followed.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. The Board thanks you for your comments and will take into consideration what you have shared when making decisions about this topic. (Ref. Policy 1430, 4220 and 4220P)
· Mr. Tony Cortani expressed a concern about inequity in the allocation of vocational education funds between Sequim and Port Angeles.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 184307 thru No.184389 in the total amount of $247,904.64.
b. ASB Fund Vouchers No. 10187 thru No. 10213 in the total amount of $51,326.72.
c. Capital Projects Fund Vouchers No. 2577 thru No. 2583 in the total amount of $192,155.72.
d. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in
accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Accept Letter of Resignation from Katie Salmon-Newton, Greywolf Elementary Paraeducator, effective immediately, as presented.
2) Accept Letter of Resignation from Nathan Davis, Sequim High School History teacher, effective immediately, as presented.
3) Accept Letter of Resignation from John Qualls, Sequim High School JV baseball coach, effective immediately, as presented.
e. Payroll for the month of August, 2015 in the total amount of $1,854,197.45.
f. Approve Agreement for Special Education and Related Services between Olympic Educational Services District 114 and Sequim School District to provide personnel is specified disciplines to support the delivery of special education and related services within the school district for the 2015-2016 school year, as presented.
g. Approve Early Intervention Service Contract between Sequim School District #323 and Concerned Citizens for the provision of Early Intervention services for children from birth to age three that reside within the boundaries of Sequim School District for the 2015-2016 school year, as presented.
h. Certify State Board of Education Compliance with Minimum 180-Day School Year; Grades 1-12 Total Instructional Offering and District Graduation Credit Requirements, as presented.
Director Johnson moved to approve the Consent Agenda as presented. Director Bridge seconded. Vote taken; motion carried.
a. Superintendent Gary Neal gave the board his list of Goals for 2015-2016 school year, identifying three goals for his initial evaluation. Discussion followed. President Horan will compile a draft survey monkey that the superintendent search stakeholders can respond to as an additional piece of the initial superintendent evaluation.
a. Director Bridge moved to approve at first reading, Policy #3241 – Classroom Management, Discipline and Corrective Action. Director Johnson seconded; Discussion followed. WSSDA has updated Policy/Procedure #3241, now titled Classroom Management, Discipline and Corrective Action instead of Classroom Management, Corrective Actions or Punishment, to comply with the revised administrative rules governing student discipline issued by OSPI pursuant to Engrossed Substitute Senate Bill 5946 which went into effect last falI. Highlights of the changes include:
· The word “punishment” has been struck throughout.
· An expulsion may no longer be for an indefinite period of time. An expulsion may not exceed one calendar year UNLESS the school petitions the superintendent and the superintendent makes a determination to extend pursuant to new revised WACs.
· A long-term suspension may no longer be imposed beyond the school year in which the violation of school rules occurred.
· A student may not be emergency expelled unless the superintendent has good and sufficient reason to believe the student poses an immediate and continuing danger to other students or staff OR an immediate or continuing threat of substantial disruption of the educational process.
· Emergency expulsions must now end after ten school days or be converted to another form of corrective action (e.g., suspension, expulsion).
· All notice of appeals by students and/or their parents/guardians may now be provided in writing or orally.
· Districts should make reasonable efforts to assist suspended and expelled students return to an educational setting as soon as possible. When a long-term suspension or expulsion is issued, a reengagement meeting should be convened within 20 days and no later than five days prior to a student’s reentry or reenrollment.
· A reengagement plan must be tailored to the student’s individual circumstances, including consideration of the incident that led to the student’s long-term suspension or expulsion, and should aid the student in taking the necessary steps to remedy the situation that led to the corrective action.
The whole purpose of the adjustments of timelines for everything from notice to scheduling a hearing is to minimize the time students are excluded from school and, if they must be excluded, to assist them with reengaging in the learning process as soon as possible. Changes to the policy include moving the definitions of types of discipline and the process for appeal to the procedure. Classification: Priority. Vote taken; motion carried.
b. Director Johnson moved to approve at first reading, Policy #1400 – Meeting Conduct, Order of Business and Quorum. Director Bridge seconded. The title of the policy has been changed from “Meetings, Public Notice, Quorum and Public Comment”. A provision has been added to allow board members to participate in a meeting remotely. Classified: Essential. Discussion followed. Vote taken; Directors Johnson, Bridge and Horan voted Aye. Directors Howe and Johnson voted Nay. Motion carried.
c. Director Johnson moved to approve at first reading, Policy #0550 – Goals and Objectives. Director Bridge seconded. Discussion followed. The 0000 series is a link connecting board processes with the district policy manual. This series provides an opportunity for a board to codify in policy the district’s mission, vision, beliefs, plans and planning process. It becomes the district’s personalized series. The 0000 series is small, with only seven policies, and all are designated ‘discretionary,’ meaning that the wording and the choice whether or not to include the policy is at the discretion of the district. The Mission and Vision Statements from our strategic plan have been moved to this new section, as a first step to updating our strategic plan. Classification: Optional. Vote taken; motion carried.
d. Director Bridge moved to approve at first reading, Policy #1810 – Annual Governance Goals and Objectives. Director Johnson seconded. Discussion followed. In the WSSDA Policy Reference Manual, there were five policies that reflected an outdated role of school board governance. One of Those policies was #1810. It has now been updated to align with the five board standards. Classification: Priority. Vote taken; motion carried.
e. President Horan presented a Draft Board Calendar for the 2015-2016 School Year, listing meeting dates and scheduled reports. This is a working document that is subject to change. Discussion followed. Director Bridge moved to adopt the draft board calendar for the 2015-2016 school year as presented. Director Johnson seconded. Vote taken; motion carried.
a. Dr. Ann Renker, Assistant Superintendent of Teaching and Learning, shared with the board results of state and district student test scores. Discussion followed.
b. Brian Lewis, Director of Business Services, reported on preliminary student enrollment as of September 4.
c. Superintendent Gary Neal invited the board to a no-host dinner on September 18 at 6:00pm to welcome visitors from Sister City Shiso, Japan. Discussion followed.
d. Superintendent Neal met with Port Angeles superintendent Dr. Marc Jackson.
e. Communications Director Patsene Dashiell and videographer John Gussman are collaborating on a short informational video on the bond proposal. Discussion followed.
f. Superintendent Neal thanked Communications Director Dashiell for her part in putting together the recent Back-to-School Fair and the upcoming Family Fun Run.
FOR THE GOOD OF THE ORDER
No one had anything to add For the Good of the Order at this time.
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
Upcoming Board Meetings and Events
o September 18 & 19 – Legislative Assembly at SeaTac Marriott
o September 21 – Regular Board Meeting @ 6pm
o September 28 – Board Study Session @ 6pm
o September 29 – Bond Public Forum at Sequim High School Room P-1 @ 6pm
o October 24 – WSSDA Fall Regional Meeting in Port Angeles from 11am to 1pm @ Skills Center
o October 5 – Regular Board Meeting @ 6pm
o October 13 – Bond Public Forum at Helen Haller Elementary Library @ 6pm
o October 15 – Bond Public Forum at Greywolf Elementary Multi-purpose Room @ 6pm
o October 19 – Regular Board Meeting @ 6pm
o October 22 – Bond Public Forum at Sequim High School
Other events of Interest
o September 10 – Commitment to Graduation @ 6pm in auditorium
o September 23 – Sequim High School College Fair @ 2:45pm in the high school gym
Budget Status Reports for June 2015 and July 2015
Director Bridge moved to adjourn the Regular Meeting at 7:55pm. Director Johnson seconded. Vote taken; motion carried.
President Horan announced that following a 5-minute break, the board would convene in Exempt Session to discuss association contract negotiations.