Sequim School District No. 323
“Inspire and Achieve”
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
October 19, 2015 – 6 PM Regularly Scheduled Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Beverly Horan called the Regular Meeting to order at 6:00pm with all Board Members and Student Board Representatives present. Greywolf Elementary student Julia Jeffers led the group in the Pledge of Allegiance.
Beverly Horan, President George & Marcella Cluff, Sequim Seniors for Sequim Youth
Heather Jeffers, Vice-President Cathie Osborne, Citizen
Walter Johnson, Director Charla Wright, Parent
John Bridge, Director Jim Stoffer, Citizen
Michael Howe, Director Tom Kelly, Transportation
Benjamin Hughes, Student Board Representative Julia Jeffers, Greywolf Student
Kaylee Gumm, Student Board Representative Jack Walsh, Citizen
Brandino Gibson, Citizens for Sequim Schools
Gary Neal, Superintendent Marcia Garrett, Sequim Middle School
Marilyn Walsh, Secretary
APPROVAL OF MINUTES
Director Walter Johnson moved to approve the minutes from the October 5, 2015 Regular Board Meeting, as presented. Director John Bridge seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Johnson moved to approve the agenda as printed. Director Bridge seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Student Board Representative Kaylee Gumm reported that the Joy of Reading Book Fair will take place October 27-30. The McDonalds McTakeover on October 14 netted $600 for the PTO. The Cougar Fun Run will take place on October 23. At Greywolf Elementary students are looking forward to the Fall Carnival on October 27. The all-day teacher training event on October 12 was very successful.
· Student Board Representative Ben Hughes reported that Sequim Middle School received a $20,000 grant to be used for teacher professional development. Principal Mr. Riccobene gave a shout-out to Mr. Miko and the ASB who put together a fabulous Harvest Festival for students, on October 16. The format of Middle School parent conferences at the end of this month will be a hybrid of arena style and student-led. Sequim High School just finished up a frenzied week of Homecoming Activities which included Sprit Week, an exciting football game complete with floats and entertainment and royalty at half-time, and a Homecoming dance. Discussion followed.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak any item. The Board thanks you for your comments and will take into consideration what you have shared when making decisions about this topic. (Ref. Policy 1430, 4220 and 4220P)
· Brandino Gibson from Citizens for Sequim Schools urged the board to actively participate in upcoming activities promoting the bond campaign for November 3 election.
BOARD COMMUNICATION AND OTHER ITEMS
· Director Bridge reported talking with a new community member who was pleased with the number of Advanced Placement classes his student was able to take, after recently moving to Sequim.
· Director Michael Howe asked when the board would receive copies of the WSSDA Board Self-Assessment survey, and if it could be posted on the district website.
· President Horan informed the board that signatures on Procedure #1620 – Board-Superintendent Relations, will be procured at the next board meeting, to allow time for all board members to review the document as amended at the October 2 Board Meeting. Discussion followed.
· President Horan distributed copies of the WSSDA Self-Assessment Report for board members to review, prior to a discussion of the results at a future meeting.
· President Horan attended a bond presentation held at Greywolf Elementary on October 15 and participated in sign-waving on October 16.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 184600 thru No. 184620 in the total amount of $19,584.85; and No. 184621 thru No. 184624 in the total amount of $1,210.37 and Voids/Cancellations totaling $1,219.46; and No 184625 thru No. 184625 in the total amount of $1,566.60; and No 184626 thru No. 184706 in the total amount of $209,636.40.
b. ASB Fund Vouchers No. 10246 thru No. 10256 in the total amount of $18,693.56.
c. Capital Projects Fund Vouchers No. 2590 thru No. 2591 in the total amount of $76,846.06 and Voids/Cancellations totaling $72,297.80.
d. Payroll for the month of September 2015 in the total amount of $2,017,498.89.
e. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in
accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Accept Letter of Resignation from Rhonda Wilson, Paraeducator, effective November 6, 2015 as presented.
2) Offer Classified Learning Coach position at Olympic Peninsula Academy to Rae Jean Holtkamp, for the 2015-2016 school year, effective 10/14/2015, as presented.
f. Data Use Agreement between Washington Student Achievement Council and Sequim School District to cooperate in sharing information contained in student education records for the purposes of assisting the Local Education Agency (LEA) in identifying students who have or will complete a Free Application for Federal Student Aid (FAFSA) as defined by the U.S. Department of Education, as presented.
Director Johnson moved to approve the Consent Agenda as presented. Director Bridge seconded. Vote taken; motion carried.
Director Bridge moved to send Policy #1400 – Meeting Conduct, Order of Business and Quorum back to Policy Committee for further review. Director Johnson seconded. Discussion followed. The title of the policy has been changed from “Meetings, Public Notice, Quorum and Public Comment”. A provision has been added to allow board members to participate in a meeting remotely. This policy was tabled at the last meeting. Director Bridge withdraws his original motion. Director Johnson withdraws his second of that motion.
Director Howe moved to approve the title change for Policy #1400 – Meeting Conduct, Order of Business and Quorum and to delete the paragraph allowing remote participation by board members. Director Bridge seconded. Discussion followed. Vote taken; motion carried.
There will be an Executive Session Special Board Meeting on Monday, October 26 at 6:00pm, in the District Board Room, for the purpose of evaluating the Superintendent. No action will be taken.
· Superintendent Gary Neal announced that Sequim School District United Way campaign will run from October 19 through October 23.
· Brian Lewis, Director of Business Services and Operations, reported that due to new, higher, assessed property valuations, just released by the county, the estimated taxpayer cost per $1,000 for the upcoming school bond measure decreased from $2.19 to $2.11. Discussion followed.
· The board viewed a video, produced by videographer John Gussman, that detailed the reasons for the construction projects included in the November 3 Bond proposal. Discussion followed. A link to the full video, as well as selected clips from the video, are all posted on the district web page. Discussion followed.
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
a. Upcoming Board Meetings, etc.
o October 22 – Bond Public Forum and Walking Tour at Sequim High School Room P-1 @ 4pm
o October 29 – 6:00pm Bond Presentation at Sequim Transit Center, 190 West Cedar Street @ 6pm.
o November 2 – 6pm Regular School Board Meeting
o November 3 – General Election
o November 16 – 5:30pm Reception for Outgoing Board Members followed by the 6:00pm Regular School Board Meeting
o November 19-22 – WSSDA Annual Conference in Bellevue, WA
o December 7 – 6pm Regular Board Meeting and Swearing In of New Board Members
FOR THE GOOD OF THE ORDER
President Horan asked how one gets to participate in a Coffee Chat with the Superintendent? Coffee chats are held monthly. To participate, anyone may call the district office and ask to be included. Anyone wishing to meet with the Superintendent for a private or neighborhood coffee chat can call Administrative Assistant Marilyn Walsh, to set up an appointment.
At 6:57pm Director Bridge moved to adjourn the Regular Board Meeting. Director Johnson seconded. Vote taken; motion carried.