Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
JANUARY IS BOARD APPRECIATION MONTH
Monday, January 18, 2016 Regular Board meeting CHANGED to Tuesday, January 19 due to the Martin Luther King Holiday
5:30pm Board Workshop on Roberts Rules of Order by Sequim FFA
Vice-President Robin Henrikson opened the Board Workshop at 5:30pm with all Board Members present with the exception of President Beverly Horan, who was excused due to illness.
Vice-President Henrikson introduced Mr. Steve Mahitka, Sequim High School FFA Advisor, and turned the workshop over to him.
Mr. Mahitka introduced his FFA Leadership Team which included Ms. Cat Caskey, Ms. Erin Vig, Mr. Jamie Schroepfer, Ms. Amy Tucker and Mr. Jesse Schleve.
Basic Parliamentary Procedure was reviewed and the board had an opportunity to ask questions. Two handouts were given: “Parliamentary Procedure 101” and “The Purposes and Basic Rules Relating to Motions”. Discussion followed.
At 5:56pm Vice-President Henrikson closed the Board Workshop, which was followed by a four minute recess.
6:00pm Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
At 6:00pm Vice-President Robin Henrikson opened the Regular Board Meeting with all Board Members and Student Board Representatives present excepting President Beverly Horan, who was excused due to illness. The Pledge of Allegiance was led by Mr. Jamie Schroepfer, Sequim High School FFA Officer.
PRESENT – A Sign In Sheet was provided and those who wished to sign in are listed below:
Robin Henrikson, Vice-President Cat Caskey, Sequim High School FFA
James Stoffer, Director Jack Walsh, Citizen
Heather Short, Director Erin Vig, Sequim High School FFA
Michael Howe, Director Jamie Schroepfer, Sequim High School FFA
Ben Hughes, Student Board Representative Jeff Robotkay, Sequim High School
Kaylee Gumm, Student Board Representative Amy Tucker, Sequim High School FFA
Jesse Schleve, Sequim High School FFA
Gary Neal, Superintendent Eric Danielson, Helen Haller Elementary
Marilyn Walsh, Secretary Linda DeIvernois, Citizen
Doug DeIvernois, Citizen
Hunter Clemons, Sequim High School
Morgana Fergusson, Sequim High School
Emily Bundy, Sequim High School
Mark Knudson, Sequim High School
Dick Hughes, Citizen
Lilli Hardesty, Olympic Peninsula Academy
Melanie Funston, Sequim Middle School
Nathan Funston, Sequim Middle School
APPROVAL OF MINUTES
Director Jim Stoffer moved to approve the minutes from the January 4, 2016 Regular Board Meeting, as presented. Director Heather Short seconded. Discussion followed. Director Stoffer wished to amend the minutes under the heading FOR THE GOOD OF THE ORDER to read “Director Stoffer brought to the Board’s attention an email the board received from Mr. Greg Madsen about a typo that was in the newspaper.” Director Short moved to accept the amended minutes from the January 4, 2016 Regular Board meeting. Director Stoffer seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Student Board Representative Kaylee Gumm began her school report when President Henrikson called a Point of Order in order to return to agenda item 4. Changes/Additions and Approval of the agenda, which had been inadvertently overlooked.
Director Short moved to approve the agenda as printed. Director Stoffer seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
· Student Board Representative Kaylee Gumm reported that at Greywolf Elementary their Cookie Dough Sale fund-raiser started today. Olympic Peninsula Academy is getting ready to go to the Future City competition at DigiPen in Redmond. Helen Haller Elementary is having their Family Reading Night on Wednesday, January 27.
· Student Board Representative Ben Hughes reported that Sequim Middle School Principal Vince Riccobene commended teacher Mr. Miko and Vice-Principal Ms. Kromm for ensuring that students had a quality learning experience during their re-enactment of the Walk on Washington. The High School Tolo will be held on February 6; semester finals are this Thursday & Friday; the first Unified Basketball game was held last Wednesday, January 13 and it was a positive, happy experience. Sequim University is January 25 and Leadership students have a big role in helping with that. Following up on a suggestion made at the last meeting, Dr. Renker and Brian Lewis met with Leadership students who then presented information to their peers during den regarding the upcoming bond and the importance of voting. Discussion followed.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak any item. The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic. (Ref. Policy 1430, 4220 and 4220P)
· Mr. Saffold and the Sequim Middle School drama department presented one act from Shakespeare’s “The Twelfth Night”, a romantic comedy.
· Mr. Knudson from Sequim High School introduced Ms. Morgana Fergusson, who is the only student on campus who has earned the Microsoft Office Specialist Master Certification. Sequim is currently ranked in the top five of high schools in Washington for the percentage of students who have passed Microsoft Specialist exams in the 2015-2016 school year. Discussion followed.
· Sequim High School Future Business Leaders of America Hunter Clemons and Emily Bundy spoke about plans to open a student store as a fund-raiser for FBLA in order that students can earn money to attend state and/or national FBLA conferences. Discussion followed.
· Blake and Nolan Bacchus, students at Helen Haller Elementary, thanked the board for their support and donated a jar of change that they had collected and saved. They urged the board to help get more bathrooms at Helen Haller Elementary. Discussion followed.
· Caleb Gentry, Sequim Middle School teacher, introduced students Jordan Hurdlow, Adrian Funston and Misha Ostrovsky, who demonstrated some of the work they are doing in their Digital Media and Game Design class. Discussion followed.
· Sequim High School students Amy Tucker, Cat Caskie and Jesse Schleve shared a number of activities Future Farmers of America participate in throughout the year, many of which have nothing to do with animals. Discussion followed.
BOARD COMMUNICATION AND OTHER ITEMS
a. Superintendent Gary Neal read a Proclamation from Governor Jay Inslee designating January as School Board Appreciation month. Superintendent Neal presented School Board Directors and Student Board Representatives with Certificates of Recognition as thanks for their service to the children and families of Sequim School District. Discussion followed.
b. Director Short reported that on Saturday, January 23 from 1pm to 2:30 there will be a school tour to show the public what the bond measure will be replacing. Directors Short and Henrikson are hosting a Community Coffee Chat on Thursday, January 28 at the Boys and Girls Club from 6:30pm to 8:30pm.
c. Director Stoffer reported that he had attended the Skills Center luncheon; the Olympic Medical Center’s Board Meeting; the Sequim City Council Meeting and the Clallam County Commissioners meeting. Director Stoffer has been in contact with Shoona Riggs, Clallam County Auditor, about getting an additional ballot box (or two) for Sequim. Director Stoffer attended the high school leadership class where they were preparing to present bond information to their fellow students. Discussion followed.
d. Director Henrikson also attended the monthly leadership class meeting. Students gave practical feedback about what is working and what might be improved at the high school. Several students turned out for sign-waving for the bond. Discussion followed. Director Henrikson and President Horan will be scheduling a series of board workshops.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
Director Howe requested that Consent Items e. and f. be moved to New Business.
a. General Fund Vouchers No. 185195 thru No. 185208 in the total amount of $12,192.87; and No. 185209 thru No. 185210 in the total amount of $1,985.50; and No. 185211 thru No. 185211 in the total amount of $398.25 with Voids/Cancellations in the total amount of $422.89; and No. 185212 thru No. 185279 in the total amount of 277.863.51.
b. ASB Fund Vouchers No. 10347 thru No. 10363 in the total amount of $18,567.79; and No. 10346 thru No. 10346 in the total amount of $588.40.
c. Capital Project Vouchers No. 2595 thru No. 2595 in the total amount of $7,826.40.
d. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1. Accept Letter of Resignation from Kandice Leitz, Greywolf Elementary Paraeducator, effective immediately, as presented.
2. Offer Classified Bus Driving position to Karen Arnason, for the 2015-2016 school year, effective January 11, 2016 as presented.
3. Offer Classified Landscaper/Groundskeeper position to Michael Hovis for the 2015-2016 school year, effective December 21, 2015 as presented.
4. Offer Classified Bus Driving position to Dave Roberts, for the 2015-2016 school year, effective January 4, 2016 as presented.
5. Offer Classified LAP Reading Paraeducator position to Melissa Karapostoles, for the 2015-2016 school year, effective January 11, 2016 as presented.
6. Offer Certificated .5 Title One Math position to Karla Wiker, for the 2015-2016 school year, effective January 19, 2016 as presented.
e. For Surplus -- School Bus 1-09, 2009 Blue Bird, VIN 1BABNBKA2AF267466, Condition: Excellent
f. Approve Contract for Services between Sequim School District #323 and Peninsula Behavioral Health, to provide behavioral health services to students at Helen Haller Elementary School, for the 2015-2016 school year, as presented. This contract is funded by a grant through the Haller Foundation.
Director Howe moved to approve the amended Consent Agenda, items ‘a’ thru ‘d’ as presented. Director Short seconded. Vote taken; motion carried.
a. Vice-President moved to table NEW Revised Policy #2195 – Academic Acceleration until the next meeting. The board is encouraged to adopt an academic acceleration policy, under which students who meet state standards in a particular area—be it math or reading/writing—are automatically enrolled in the next most rigorous level of advanced courses. The ultimate goal is that these students will eventually be eligible for automatic enrollment in dual-credit courses. Classified Discretionary Director Henrikson will email board members suggested, revised language for the policy.
a. Director Howe moved to approve overnight travel for Olympic Peninsula Academy students to travel to the Digipen campus in Redmond, Washington on January 22 & 23, 2016 in order to participate in a Future City Competition. Director Short seconded. Discussion followed. Vote taken; motion carried.
b. Director Stoffer moved to approve overnight travel for Sequim High School Future Farmers of American to travel to Colton, Washington on January 15-16 to participate in the Pullman Trap Shoot, as presented. Director Short seconded. Discussion followed. Vote taken; motion carried.
c. Director Stoffer moved to approve overnight travel for Sequim High School Band and Choir to attend the All-State Band and Choir Competition in Yakima, Washington on February 12-14, 2016. Director Short seconded. Discussion followed. Vote taken; motion carried.
d. Dave Ditlefsen, High School Athletic Director, reported that Policy #3422 – Concussion, Head Injury and Sudden Cardiac Arrest has been updated to reflect new legal requirements effective July 24, 2015. The new law has several requirements regarding awareness and prevention of sudden cardiac arrest (SCA) and essentially tracks the language and process of the Zachary Lystedt law on concussive head injury. Classified Essential Director Howe moved to approve at First Reading Policy #3422 Concussion, Head Injury and Sudden Cardiac Arrest. Director Stoffer seconded. Vote taken; Motion carried.
e. The Board will discuss during a future board workshop, date yet to be determined, the possibility of videotaping our board meetings.
f. Director Howe moved to approve for Surplus School Bus 1-09, 2009 Blue Bird, VIN 1BABNBKA2AF267466, Condition: Excellent as presented. Director Stoffer seconded. Brian Lewis, Executive Director of Business and Operations, explained that while this bus was in excellent condition, the district did not have the equipment to do maintenance and repairs on it and another school district that did have the equipment offered to buy it from us at our depreciation rate, which would be no loss to us. Vote taken; motion carried.
g. Director Howe moved to approve Contract for Services between Sequim School District #323 and Peninsula Behavioral Health, to provide behavioral health services to students at Helen Haller Elementary School, for the 2015-2016 school year, as presented. Director Stoffer seconded. Dr. Ann Renker explained that Peninsula Mental Health donated the first half year of these services on the condition that the district paid for the second half. The second half will be funded by a grant through the Haller Foundation. Vote taken; motion carried.
· Randy Hill, Sequim High School Assistant Principal and Olympic Peninsula Academy Principal, reviewed School Improvement Plans for Sequim Options School and Olympic Peninsula Academy. Discussion followed.
Neal reported that he was scheduled to attend a dinner at the ESD in Bremerton
on Monday, January 11, but was asked to speak at the Sequim City Council
Meeting instead, where they unanimously passed a Resolution supporting the
Wednesday January 13 he and Director Stoffer were invited to speak at the Yacht
Club meeting. There he met several folks who would be potential mentors for a
STEM program in our schools. ·
Thursday morning Superintendent Neal hosted a coffee chat and on Friday morning
attended a community leaders breakfast meeting.
Friday afternoon Superintendent Neal and Business Manager Lewis presented
bond information to the Library Study Group.
Saturday a number of students turned out for sign-waving for the bond. Discussion followed.
FOR YOUR INFORMATION
Vice-President Henrikson drew board members’ attention to:
a. PDC Filing for Board members is open online. Due April 15th
b. Upcoming Board Meetings, etc.
o January 23 – 1pm to 2:30 School Walking Tour begin at Board Room
o January 28 – 6:30pm Washington State Learning Standards and School Bond Community Coffee Chat at Boys & Girls Club
o January 31 to February 1 – 2016 Legislative Conference at Olympic College
o Monday, February 1 – 5:15pm Board Workshop; 6pm Regular Board Meeting
February 15 – Regular Board Meeting
Moved to February 16 due to Holiday
o Tuesday, February 16 – 5:15pm Board Workshop; 6pm Regular Board Meeting
b. February 9, 2016 – Bond Election
c. Enrollment Report for January 2016
d. Free & Reduced Lunch percentages for January 2016.
FOR THE GOOD OF THE ORDER
Director Henrikson asked board members to contact her regarding a preferred start time for board meetings and workshops.
At 8:05pm Director Stoffer moved to adjourn the Regular Meeting. Director Short seconded. Vote taken; motion carried.