Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
Tuesday, February 16, 2016 – Meeting Rescheduled due to President’s Day Holiday
5:30pm Board Workshop
President Bev Horan opened the Board Workshop at 5:32pm will all board members present with the exception of Director Howe, who was excused.
Dr. Ann Renker, Assistant Superintendent of Teaching and Learning presented an overview of the work of the Teaching and Learning Department, including district-wide professional development and school improvement, an innovative Instructional Materials Committee, book studies for administrators, teachers and parents, and copies of instructional materials available for anyone to access at the public library. Discussion followed.
President Horan closed the workshop at 6:20pm and called for a short recess prior to the Regular Board Meeting.
6:30pm – Regular Board Meeting
CALL MEETING TO ORDER (REF. POLICY 1400)/PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
President Horan called to order the Regular Board Meeting at 6:30pm with all Board Members present excepting Director Howe, who was excused. Student Board Representative Hughes was excused and Student Board Representative Gumm was not available. The Pledge of Allegiance was conducted.
PRESENT – A sign-in sheet was provided and those who wished to sign in are listed below:
Bev Horan, President Cathie Osborne, Citizen
Robin Henrikson, Vice-President Sheena Younger, Citizen
James Stoffer, Director Jodie Coulson, Parent
Heather Short, Director Rebecca Chen, Parent
Ann Renker, Assistant Superintendent Teaching/Learning Jack Walsh, Citizen
Brian Lewis, Executive Director Business & Operations Trayce Norman, District Office
Joan Ritchie, Citizen
Gary Neal, Superintendent Doug DeIvernois, Citizen
Marilyn Walsh, Secretary Tracy Swanson, Parent
Jim Peck, Retiree
Lew Norris, Citizen
Mike Trester, Citizen
Karla Richardson, Parent/Citizen
Jennifer Lopez, GWE/Parent
Hunter Clemons, Sequim High School
Lili Green, Sequim Community Orchestra
Jessica Hernandez, Helen Haller
Megan Black, SMS Parent
Douglass Peecher, 8th Grade Student
Sonja Bittner, RN – Sequim School Dist.
APPROVAL OF MINUTES
Director Stoffer moved to approve the minutes from the February 1, 2016 Regular Board Meeting as presented. Vice-President Henrikson seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Short moved to approve the agenda as printed. Vice-President Henrikson seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
Student Board Representative Ben Hughes submitted a written report which was read by President Horan:
· Sequim Middle School students and staff are utilizing the interim smarter balanced assessments to help understand students’ learning needs in a low stakes testing environment. Sequim Middle School Wrestling and Girls Basketball both have their opening matches/game this week – Go Timberwolves! On Friday students will have an opportunity to enjoy Winterfest from 3pm to 5pm.
· Sequim High School is having a “Bear Necessity” drive between now and February 19th, collecting diapers, undies and socks for foster kids. The grade level that brings in the most items will get ice cream during Den on February 22nd. HIV Training will be offered during Den on February 22nd. This training is a requirement for seniors to graduate. The High School Talent Show will be on February 19th & 20th. The Senior/Staff basketball game will be on February 24th.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral communication from those in attendance who wish to speak on any item. The board thanks you for your comments and will take into consideration what you have shared when making decisions regarding this topic. (Ref. Policy 1430, 4220 and 4220P)
· Ms. Sheena Younger thanked the board for their support during the bond campaign. She was especially proud of the students who stepped up to support the campaign and the numerous community groups who offered their support. There will be a post-bond discussion at Boys & Girls Club on March 15 to explore possible solutions to the district’s desperate needs.
· Mr. Lew Norris read to the board a Letter to the Editor that he wrote urging the public to Vote No and encouraging the board to immediately submit another proposal that would not include a new elementary school.
· Ms. Megan Black, parent of a Sequim Middle School student, expressed her disappointment with the failure of the bond and how this impacts her son’s educational opportunities. She suggested that the board consider a series of Capital Projects Levies as an alternate way to fund desperately needed improvements.
· Lilli Green from Sequim Community Orchestra invited the board to a concert on Friday evening, February 19th, where several Sequim School District “strings” students will be performing, with the orchestra.
· Mr. David Mattingley challenged those who say they support children and education but don’t participate in the numerous opportunities to give input on the proposal and instead, often anonymously, urge others to just vote No. He urged those No voters to get involved and participate in the March 15th Citizens for Sequim Schools discussion.
· Ms. Joan Ritchie, who was present for the Board Workshop, declared that Assistant Superintendent of Teaching and Learning, Dr. Ann Renker, is a “keeper”.
· Mr. Douglass Peecher, Sequim Middle School student, expressed his disappointment at the failure of the bond and how the poor facilities at the High School may hurt his chances of attending an Ivy League School. President Horan asked Douglass if he was aware that the High School offers numerous AP and Honors classes and that recent Sequim High School graduates are now attending Yale, Stanford, Johns Hopkins and other prestigious universities? President Horan did agree with Mr. Peecher that our science facilities are not adequate for students.
· Greywolf Elementary teachers Jennifer Lopez and Stephanie Clark showed a music video that they recorded in support of “Sequim kids” and recognizing all those who worked so hard to improve the facilities and educational opportunities for students. Discussion followed.
· Ms. Jodi Minker expressed her surprise and disappointment at the outcome of the bond. There was increased community involvement, parent engagement and voter turnout this time and that she and the rest of the Citizens for Sequim Schools trusts that the board will make the right decision about how to proceed and that they can count on the committee’s support.
BOARD COMMUNICATION AND OTHER ITEMS
· Director Short thanked Citizens for Sequim Schools for all the time and effort they put in to support the bond. She vowed to not rest until needed improvements are made.
· Director Stoffer recognized SHS student Douglass Peecher who spoke earlier and is working on his Citizenship badge in scouting. It was hard meeting with disappointed students in the Leadership Class forum on the Thursday following the bond results. Director Stoffer and Superintendent Neal, among others, will testify in support of HB 1941 providing for a simple majority of voters voting to authorize school district bonds at general elections. Director Stoffer thanked Citizens for Sequim Schools and all the supporters for their dedication, commitment and perseverance to pass the bond.
· Vice-President Henrikson said that upon hearing the results of the bond it “felt like a punch in the gut”, but we have to remember that we didn’t fail…we simply failed to meet the super-majority threshold. Ms. Henrikson thanked Citizens for Sequim Schools for their hard work, positive energy and the time they put into running the campaign.
· President Horan added that in spite of our facilities challenges, we continue to have excellence due to our hardworking and dedicated staff who persevere in spite of less than ideal conditions.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 185353 thru No. 185353 in the total amount of $1,237.46; and No. 185354 thru No. 185364 in the total amount of $29,749.00; and No. 185365 thru No. 185397 in the total amount of $254,172.16; and No. 185398 thru No. 185399 in the total amount of $800.00; and No. 185400 thru No. 185494 in the total amount of $230,193.31.
b. ASB Fund Voucher No. 10331 Void/Cancellation in the total amount of $350.00; and Vouchers No. 10383 thru No. 10395 in the total amount of $8,057.12.
c. Payroll for the month of January, 2016 in the total amount of $2,006,551.13.
d. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Accept Letter of Resignation from Eloise Ware, Read Right Instructor, at the end of the 2015-2016 school year, as presented.
2) Accept Letter of Resignation from Betty Kaczynski, Paraeducator and Read Right Instructor, at the end of the 2015-2016 school year, as presented.
e. Contract for Services between Sequim School District and Superior Services to provide materials and labor to remove moss from the District Office/Theater building roof and clean gutters as presented.
f. Contract for Services between Sequim School District and Superior Services to provide materials and labor to remove moss from the Greywolf Elementary building roof and clean gutters as presented.
g. Contract for Services between Sequim School District and Superior Services to provide materials and labor to remove moss from the Helen Haller Elementary building roof and clean gutters as presented.
h. Contract for Services between Sequim School District and Superior Services to provide materials and labor to remove moss from the High School Cafeteria building roof and clean gutters as presented.
I. Contract for Services between Sequim School District and Superior Services to provide materials and labor to remove moss from the Sequim Middle School building roof and clean gutters as presented.
j. Declare as surplus outdated curriculum materials that do not align with Washington State Learning Standards, as presented. Box 1 Box 2 Box 3 Box 4 Box 5 Box 6
Director Stoffer moved to approve the Consent Agenda items ‘a’ thru ‘j’ as presented. Vice-President Henrikson seconded. Vote taken; motion carried.
a. Vice-President Henrikson moved to approve at Second Reading and Adopt NEW Revised Policy #2195 – Academic Acceleration. Director Short seconded. Vote taken; motion carried.
b. Vice-President Henrikson moved to approve at First Reading NEW Policy #6101 – Federal Cash and Financial Management. Director Short seconded. In partnership with OSPI, WSSDA has issued this new Policy and Procedure to comply with new requirements for federal grant recipients. Classified Essential. Brian Lewis, Executive Director of Business and Operations Services. Vote taken; motion carried.
c. Vice-President Henrikson moved to approve at First Reading NEW Policy #6106 – Allowable Costs for Federal Programs. Director Stoffer seconded. WSSDA has issued this new Policy and Procedure in response to new federal regulations known as “Uniform Guidance.” Classified Essential. Brian Lewis, Executive Director of Business and Operations Services. Vote taken; motion carried.
Superintendent Neal called for a Point of Order and requested that an Overnight and Out-of-State travel request that was inadvertently omitted from the agenda, be heard.
Director Stoffer moved to add to New Business the Overnight and Out-of-State travel request that was inadvertently omitted from the agenda. Vice-President Henrikson seconded. Vote taken, motion carried.
a. Director Stoffer moved to approve the High School Jazz Ensemble to travel overnight and out-of-state travel to participate in the annual Lionel Hampton Jazz Contest in Moscow, Idaho February 26th and 27th, as presented. Director Short seconded. Discussion followed. Vote taken; motion carried.
b. Sonja Bittner, School District Nurse, Introduced NEW Policy #2145 – Suicide Prevention. WSSDA has updated Policy/Procedure 2145, Suicide Prevention, in response to the new state law requiring districts to have a plan in place for recognizing, screening, referring and responding to students in emotional and behavioral distress. Classified Priority. Discussion followed.
c. Superintendent Neal distributed Board Exit Slips for board members to review. Exit slips are a way for board members to provide feedback following each meeting and an opportunity to offer suggestions or to ask further questions. Discussion followed.
· Karen Sande, Director of Human Resources, reviewed with the board the District’s Nondiscrimination and Affirmative Action Plan. Discussion followed. This is an annual, required report to the board as provided for in Policy/Procedure #5010 – Nondiscrimination and Affirmative Action.
· Superintendent’s Report
o Superintendent’s Gary Neal reported that he went around to each building, on the day following the failure of the bond, to offer support and encouragement and to thank staff for what they do daily to keep our kids in the game. In all of this, there is opportunity, and we will not give up. Discussion followed.
o The data has come back from the Comprehensive Needs Assessment inviting parents and the community to respond to a variety of questions about district programs. As we look at the data, this will give us direction in how we can improve.
o With the authorization of the ESSA (Every Student Succeeds Act) school districts will have more flexibility in designing courses that will count for cross-crediting. Discussion followed.
o On Friday, February 19, Superintendent Neal; Business Manager Brian Lewis and Director Stoffer, Legislative Representative; will be travelling to Olympia to testify for HB 1941 requiring a 50% simple majority for passage of school bond measures. Discussion followed.
o Directors will be given Exit Slips at the conclusion of each meeting to comment on the effectiveness of the work done during that meeting. This information will help us to improve and best meet the needs of each Board Director. Discussion followed.
FOR YOUR INFORMATION
President Horan drew board members’ attention to:
a. PDC Filing for Board members is open online. Due April 15th
b. Upcoming Board Meetings, etc.
o March 7 – 5:30pm Board Workshop; 6:30pm Regular Board Meeting
o March 21 – 5:30pm Board Workshop; 6:30pm Regular Board meeting
o April 4 – 5:30pm Board Workshop; 6:30pm Regular Board Meeting
o April 18 – 5:30pm Board Workshop; 6:30pm Regular Board meeting
o April 23 – WSSDA Regional Meeting in Port Townsend
c. Enrollment report taken February 1, 2016 as presented.
d. Free and Reduced lunch percentages for February, 2016
e. Confidentiality Agreement
FOR THE GOOD OF THE ORDER
· President Horan drew attention to the flyer that board members should have received in the mail for the Equity Conference, to be held on May 24 & 25 on Seattle.
· President Horan requested that board members please email President Horan or Vice-President Henrikson with anything that they would like more information on, for the Board Planning Workshop to be held on March 7 at 5:30pm.
At 8:03pm Vice-President Henrikson moved to adjourn the Regular Board Meeting. Director Stoffer seconded. Vote taken; motion carried.