Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
Tuesday, February 21, 2017 – Meeting Rescheduled due to President’s Day Holiday
6:00pm – Regular Board Meeting, Immediately followed by a Board Work Session
CALL MEETING TO ORDER/ PLEDGE OF ALLEGIANCE (REF. POLICY 1400/1420)
President Robin Henrikson called the Regular Meeting to order at 6:00pm with all Board Members and Student Board Representatives present, noting the excused absence of Vice-President Bev Horan. The Pledge of Allegiance was conducted.
PRESENT – A sign-in sheet was provided and those who wished to sign in are listed below:
Robin Henrikson, President Cody Richardson, Sequim Middle School
James Stoffer, Director Karla Richardson, Citizens for Sequim Schools
Heather Short, Director Brian Kuh, Citizens for Sequim Schools
Michael Howe, Director Ayden Humphries, Sequim Middle School
Kaylee Gumm, Student Board Representative Joey Oliver, Sequim High School
Téa Gauthun, Student Board Representative Doug DeIvernois
Dr. Ann Renker, Assistant Superintendent Amaran Sauiluma, Sequim Middle School
Heidi Hietpas, Fiscal and Operations Tommy Hall, Sequim High School
Paul Wieneke, Human Resources Pete Granum
Dan Ramberg, Boy Scout Troop 1102
Gary Neal, Superintendent
Marilyn Walsh, Administrative Assistant
APPROVAL OF MINUTES
Director Stoffer moved to approve of the minutes from the February 6, 2017 Regular Board Meeting as presented. Director Short seconded. Vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Short moved to approve the agenda as written. Director Howe seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
PUBLIC COMMENTS - The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication. (Ref. Policy 1400, 1623, and 1620P)
President Henrikson asked first for Comments Regarding Agenda Items.
President Henrikson asked next for Comments Regarding General Items.
BOARD COMMUNICATION AND OTHER ITEMS
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a. General Fund Vouchers No. 187651 thru No. 187651 in the total amount of $1,463.63, with Voids/Cancellations in the total amount of $4,878.77; and No. 187652 thru No. 187754 in the total amount of $546,899.67.
b. ASB Fund Voucher No. 10761 thru No. 10774 in the total amount of $11,638.75.
c. Capital Projects Vouchers No. 2601 thru No. 2602 in the total amount of $3122.50.
d. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Offer Classified Sequim Middle School Paraeducator position to Annabelle Thomas, for the 2016-2017 school year, effective January 31, 2017 as presented.
2) Offer Classified High School Special Education Paraeducator position to Taylor Sebring, for the 2016-2017 school year, effective January 31, 2017 as presented.
3) Accept Leave of Absence Request from Olivia Catelli, Helen Haller Elementary Kindergarten teacher, from approximately March 24, 2017 thru May 22, 2017 as presented.
4) Approve Leave of Absence Request for Norma Gorham, Olympic Peninsula Academy Math and Science teacher, for six weeks, or possibly longer, effective February 7, 2017 as presented.
5) Accept Letter of Resignation from Caihley Baker, Sequim High School Junior Varsity Cheer Coach, effective February 25, 2017 as presented.
6) Offer High School Assistant Baseball coach position to Preston McFarlen, for the 2016-2017 school year, effective February 27, 2017 as presented.
7) Accept Letter of Resignation from Tami Wall, Helen Haller Elementary Title 1 Math Specialist, effective immediately, as presented.
8) Approve two-day Leave Without Pay request from Allyson Cundiff, Helen Haller Assistant Principal, for May 11-12, 2017, as presented.
e. Declare as Surplus the following:
White 1990 Dodge Caravan
Director Short moved to approve the Consent Agenda, Items ‘a’ thru ‘e’ as presented. Director Stoffer seconded. Vote taken; motion carried.
a. Director Stoffer moved to Approve and Adopt at Second Reading Policy #5240 – Evaluation of Staff. Director Short seconded. Vote taken; motion carried.
a. Director Short moved to approve the overnight travel request by Sequim High School Future Business Leaders of America to travel to Spokane Washington, April 19-22, 2017 to attend the FBLA State Conference. Director Stoffer seconded. Vote taken; motion carried.
b. Paul Wieneke, Executive Director of Human Resources, recommended the board DELETE Policy #5211 – Transfers because most transfers and reassignments for represented personnel are regulated by collective bargaining agreements and this policy can create confusion if it runs counter to such provisions. Non-represented personnel work in such varied and assorted positions that a comprehensive policy is difficult to apply to all situations. Discussion followed.
c. Paul Wieneke, Executive Director of Human Resources recommended the board DELETE Policy #5215 – Assignment and Transfer of Certificated Administrative Staff because it is an unnecessary reiteration of the procedure and process for transfer of certificated administrative staff pursuant to RCW 28A.405.230. Discussion followed.
d. Paul Wieneke, Executive Director of Human Resources recommended the board DELETE Policy and Procedure #5230 – Job Descriptions/Responsibilities due to the fact that Human Resources departments regularly modify job descriptions so listing them in policy is inappropriate. Discussion followed.
e. Paul Wieneke, Executive Director of Human Resources recommended the board DELETE Procedure #5280P – Termination of Employment those processes are regulated by state statute and collective bargaining agreements. Discussion followed.
The Board does not vote to delete Procedures, but must be informed of the action. Please see Policy #1310 – Policy Adoption, Manuals and Administrative Procedures, and Policy #1320 – Suspension of a Policy for more information.
a. Dr. Ann Renker, Assistant Superintendent of Teaching & Learning, shared with the board the results of the Community Needs Assessment which 570 households in the Sequim School District responded to. Discussion followed.
b. Heidi Hietpas, Executive Director of Finance and Operations, shared a number of January Budget Reports including a January Summary report and discussion of a General Fund budget amendment; the January 2017 General Fund Comparative report; the January 2017 Budget Status report; an update of the annual state audit happening now; and a 2017-18 Budget Calendar so board members are aware of budgetary planning for the next year. Discussion followed.
c. Superintendent’s Gary Neal reported that he did 43 levy presentations to different groups during the levy campaign. Next steps will be to put together job descriptions for project supervision and finance coordination. The good news is that the building permit for the Greywolf cross-laminated timber project was approved, so construction can begin shortly. The four classrooms will be ready for Fall 2017. Dr. David Engel will be facilitating development of a 6-year Strategic Plan for the district. A series of meetings will be planned, with community business leaders invited, every two weeks, beginning on March 30. Discussion followed.
FOR YOUR INFORMATION
President Henrikson drew Board Members’ attention to:
a. PDC Filing for Board members is open online. Due April 15th
b. Upcoming Board Meetings, etc.
c. Free and Reduced lunch percentages for February, 2017
d. Other items of interest:
FOR THE GOOD OF THE ORDER
At 7:08pm Director Short moved to adjourn the Regular Meeting. Director Stoffer seconded. Vote taken; motion carried.
President Henrikson called for a 12-minute recess, with the Board Workshop to begin at 7:20pm. The public was invited to attend.
BOARD WORK SESSION
President Henrikson opened the board work session at 7:20pm.
The Board discussed the process for filling a Board Vacancy as determined by Policy #1400 – Board Resignation and Vacancy.
President Henrikson passed out copies of the results of the most recent Board Self-Evaluation. Each Director took one area and made notes on what and data showed. Discussion followed.
The next Regular Board Meeting date was moved to Tuesday, March 7 due to scheduling conflicts.
President Henrikson closed the Board Workshop at 8:40pm.